Terms and Conditions
DAC MARKETING LTD. WILL BE REFERRED TO AS
SHOW MANAGEMENT IN THE FOLLOWING
1 ) Space Rental Agreement: If balance of payment is not received by requested time frame Exhibitor waives all rights to space contracted. All deposits and final balances are non-refundable or transferable from show to show.
2) The Exhibitor shall not assign, sublet or apportion all or part of the rights and space granted herein without written permission from show management. Any such action is void.
3) Assignment of Exhibit Space. Exhibit space will be allocated on a "first-come" basis. Show management reserves the right to relocate space of exhibits which may be affected by a change in the floor plan. Show management cannot be held liable if competitive exhibitors are adjacent to or opposite each other. Any space not claimed and occupied or for which no special arrangements with show management have been made prior to 9:00 am. the first day show may be resold or reassigned by show management without obligation for any refund whatsoever.
4) Setup/Tear down. All exhibitors must be set up on the scheduled set up date 1 hour before doors open to public. No major changes to displays will be permitted during show hours. All displays must be removed from the building by 12:00 midnight on the last day of the show, or a penalty will be charged to the exhibitor.
5) Merchandise must be professionally presented, including use of shelving, backdrops, stands, signs, etc. All tables must be covered and skirted (floor length).
6) Extension cords are required for access to power, if power is available. Heavy duty tape is required to be used on any cords crossing public pathways to safeguard against accidents. A rubber trim matting is advisable.
7) The exhibitor must remain for the full duration of each show and must not tear down, pack away or remove any pail of a product display until after closing time.
8) Posting, distribution or dissemination of advertising materials not pertaining to DAC Marketing Ltd. events is not permitted.
9) "Reduced Price" ,"Sale" ,"Show Special" or other signs of similar nature are NOT PERMITTED. The variety of products for display or sale is not to be altered or changed after acceptance of this application (or during the show) unless prior written approval is given by show management.
10) Advertising. The show name may be included in the advertising of the exhibitor, however show management must be informed in advance of the content of same to be certain it is in the best interest of the show, as well as the exhibitor. Show management reserves the right to use the name of the exhibitor as part of its advertising.
11) Arrangement of Exhibits. Displays must not protrude beyond the measured booth dimensions, nor obstruct a clear view of the neighbouring booths and may not be taller than eight feet high on the back wall and three feet height on the sides unless approved by management.
12) Character and Conduct. All displays and promotional literature must be in good
taste. The product or service must be presented in a professional manner, no carnival
tactics or side show come-ons will be permitted. Raffles and giveaways may be conducted
with written approval of show management. No alcoholic beverages will be allowed in the
exhibit hall. Show management shall have the right to stop the display of any exhibit
causing a disturbance by microphones, amplifiers, musical instruments, radios, film
equipment, etc.
The exhibitor shall not have any goods of an explosive, inflammable, obscene or noxious
nature. Show management reserves the right to refuse or terminate the exhibit or sale of
any article or service which they may in their discretion deem unsuitable or objectionable
or deception to purchasers.
13) Care and Staffing. Exhibitors are required to maintain a staff person at their booths at all times during the show. It is the exhibitor's responsibility to keep his area clean and orderly throughout the show.
14) The exhibitor shall comply with all rules and regulations respecting the conduct & management of the show including any and municipal, provincial, fire health and hydro requirements which apply to the exhibitors' use of the facilities for the show (including the collection and remittance of all applicable taxes).
15) Show Management Liability and Exhibitor’s Insurance. Show management shall not under any circumstances whatsoever be liable or responsible for a) any loss, damage, theft or destruction whatsoever or howsoever caused to any goods, equipment, or any other property belonging to the exhibitor or for which the exhibitor is responsible: b) any damage or injury suffered by the exhibitor or his servants or agents or by any other person; c) any loss, damage, injury, or cost whatsoever suffered by the exhibitor by reason of any change in the date, time or place of exhibition or the abandonment thereof. The exhibitor shall be liable for all loss , damage, injury, claim costs and expenses whatsoever or howsoever caused to any person or property in any circumstances whatsoever by the exhibitor, his servants or agents or the goods, exhibits, fittings, machinery and other property belonging to the exhibitor or for which the exhibitor, is responsible and the exhibitor hereby agrees to indemnify the show management in respect of a) any such loss, damage, injury claims, cost and expenses as aforesaid and b) all or any infringement of copyright or breach of license. Since the exhibitor exhibits entirely at his own risk in every respect, he is strongly advised to affect full comprehensive insurance against the risk of loss or damage, however caused, to his property or person to the property or person of his employees or agents. If show management should be prevented from holding the show by any cause beyond its control or if it cannot permit the exhibitor to occupy his rented space due to circumstances beyond it its control including, but not limited to, strike, civil disobedience, inclement weather, lockouts, act of God, suppliers and show management shall have no further obligation or liability to the exhibitor. Any contractual agreement made between an exhibitor and any supplier shall be between those parties and the show management shall not be a party thereto nor incur any liability on behalf of any one exhibitor in such contractual arrangements.
16) General. All matters and questions not covered by these rules and regulations are subject to the decision of show management. Exhibitor agrees to abide by all decisions of show management and further agrees to cease any activity the show management deems to be a violation of the terms and to follow the directives of show management.
17) I/We will not exhibit in any shows prior to 30 days before the DAC Marketing Craft Shows in Sudbury within a 50 mile radius. In doing so I/we will forfeit any deposits and not be permitted to exhibit in any DAC Marketing Craft Shows (applies to Sudbury).
For more information contact us:
dac@vianet.on.ca